Arts, Culture and Recreation

Special Events

Medium, large and major events

If you are planning an event on one of council's open space areas, please contact our Customer Service Centre (02) 4325 8222 to make a tentative booking to ensure site and date availability.

 Event categories  Approximate attendance  Application form required  Notification timeframe
Small - Passive Bookings Less than 80 people Passive Open Space Booking Two weeks prior to event
Small - Weddings 80-200 people Wedding Ceremony Application Eight weeks prior to event
Medium 80-500 people Special Event Application Three months prior to event
Large 500-1000 people Special Event Application Six months prior to event
Major More than 1000 people Special Event Application Nine months prior to event

Special event applications

Applications will not be assessed without the following documentation:

  • Risk Management Plan - Outlining all possible, even unlikely, risks that may occur and how you intend to eliminate or control these risks;
  • Detailed Site Map - Marking out placement of any structures (for example - chairs, tables, marquees, and BBQs); 
  • Public Liability Insurance - Certificate of Currency with minimum cover of $20 million.
     
Special Event Application Form

Applications can be forwarded to:

Email: ask@centralcoast.nsw.gov.au or openspaceandleisureservices@centralcoast.nsw.gov.au  

Post: Gosford City Council, PO Box 21, Gosford NSW 2250 

 
Medium events

Medium events are classified as having a low to medium impact on the local community with an approximate attendance of 80 - 500 people and may include some of the following elements:

  • Sale of alcohol (sporting groups and/or at managers discretion only - determined on a case-by-case basis);
  • The sale or provision of food;
  • Additional toilet facilities;
  • Generate additional waste;
  • Local event advertising and/or promotion; or
  • Impact on the non-event community, but not over a wide area.
     

Large events

Large events are classified as having medium impact upon the local community with an approximate attendance of 500 - 1000 people, and may include some of the following elements:

  • Impact local traffic and parking;
  • Sale of alcohol (sporting groups and/or at manager’s discretion only - determined on a case-by-case basis);
  • The sale or provision of food;
  • Local or regional event advertising and/or promotion;
  • Additional toilet facilities;
  • Generate additional waste;
  • Security;
  • Access to council’s water and electricity supply;
  • Liaising with NSW Police, liquor licensing and additional government and non-government organisations; or
  • Impact the non event community but not over a wide area.
     

Major events

Major events are classified as having a high impact on the community with an expected attendance of over 1000 people, and may include all or some of the following elements:

  • Sale of alcohol (sporting groups and/or at manager’s discretion only - determined on a case-by-case basis);
  • The sale or provision of food;
  • Security;
  • Additional toilet facilities;
  • Generates additional waste;
  • Requires access to council’s water and electricity supply;
  • Extensive event advertising and/or promotion;
  • Affects major traffic and transport systems;
  • Affects car parking;
  • Liaising with NSW Police, RMS, OLGR (liquor licence) and additional government and non-government organisations; or
  • Impacts the non-event community over a wide area.
     

Things to consider when planning your event

  • Can the official party and all your guests get to the area safely?  
  • Do you have elderly or mobility impaired guests?  
  • Is the area easily accessible for delivering equipment and set-up? Vehicle access is not permitted into park or beach areas - vehicles must be parked in designated car parking spaces.
  • Do you have a wet weather alternative? 
     

Your booking will ensure that there are no other bookings for the same time and in the same location. However, the approval does not guarantee exclusive use of the area and its facilities.

Council keeps its parks and gardens tidy on a routine maintenance program. Council cannot control leaf or other debris from people using the area before your event.

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